Evees Properties Ltd (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website or when you use our services as a tenant, landlord, or contractor.

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1. Information We Collect

From Website Visitors

• Personal details you provide via enquiry or contact forms (e.g. name, email, phone number).

• Technical information such as IP address, browser type, and device information.

• Information collected through cookies and analytics tools.

From Tenants & Applicants

• Identification details (e.g. full name, date of birth, nationality, photo ID).

• Contact details (e.g. address, phone number, email).

• Employment and financial information (e.g. income, bank details, references).

• Tenancy-related records (e.g. tenancy agreements, rent payment history, maintenance reports).

• Compliance information required by law (e.g. right to rent checks).

From Landlords

• Identification details (e.g. name, address, contact information, Photo ID).

• Bank details for rent payments and statements.

• Property ownership documents and compliance records (e.g. EPC, Gas Safety, EICR).

• Communication records relating to property management.

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2. How We Use Your Information

We use your information to:

• Respond to enquiries made through the website.

• Process tenancy applications and conduct tenant referencing.

• Manage tenancy agreements, rent collection, and deposit handling.

• Maintain safety, repairs, and compliance for managed properties.

• Communicate with landlords about property management and financial reporting.

• Provide updates on property performance, legal requirements, and maintenance.

• Meet our legal and regulatory obligations.

• Improve our website and services.

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3. Sharing Your Information

We will never sell your data. We may share your data with:

• Referencing agencies and credit check providers.

• Landlords, tenants, or guarantors, where necessary for contracts.

• Maintenance and service contractors.

• Professional advisers (e.g. accountants, solicitors).

• Government bodies and regulators, if legally required.

• Website/IT service providers for hosting and analytics.

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4. Data Retention

• Website enquiry data: kept up to 12 months.

• Tenancy records: retained for the tenancy period plus up to 6 years (for legal and financial compliance).

• Landlord records: retained for the management agreement period plus up to 6 years.

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5. Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you.

• Request correction of inaccurate information.

• Request deletion of your data, where applicable.

• Restrict or object to processing of your data.

• Request transfer of your data to another service provider.

To exercise your rights, please contact us using the details below.

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6. Cookies and Analytics

Our website uses cookies to enhance your browsing experience. Some cookies are essential for website functionality; others help us analyse traffic and improve performance (e.g. Google Analytics). You can disable cookies in your browser settings, but some features may not work correctly.

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7. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us:

Evees Properties Ltd

11 Blackthorn Road, Andover, SP11 6YS

Email: info@eveesproperties.co.uk

Phone: 07851633846

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8. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be published on our website with an updated revision date.